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REGISTRATION GUIDANCE MANUAL
FOR GENERATORS OF LIQUID INDUSTRIAL
AND HAZARDOUS WASTE

DECEMBER 2001

MINISTRY OF THE ENVIRONMENT

TABLE OF CONTENTS

i IMPORTANT CHANGES FOR GENERATORS IN THIS MANUAL

I INTRODUCTION

II THREE-STEP REGISTRATION PROCESS

STEP 1 - HOW TO DETERMINE IF REGISTRATION IS REQUIRED

Introduction
Using the Waste Identification Flowchart
Flowchart Explanations
Summary of Waste Streams Requiring Generator Registration

STEP 2 - HOW TO COMPLETE AND FILE YOUR REGISTRATION FORM

Part 1 - Generator Identification
Part 2 - Waste Identification
Part 3 - Waste Management
Filing Reports

STEP 3 - WHAT HAPPENS AFTER YOUR REPORT HAS BEEN FILED

Acknowledgment of Registration
Post-Acknowledgment Review
Manifest Requirements
Supplemental Registration
Information Available to the Public

III APPENDICES

1 - Technical Questions
2 - Ministry of the Environment Waste Classes
2 - Typical Moe Waste Classes
3- North American Industry Classification System (NAICS)
4 - Schedule 1 (Hazardous Industrial Wastes)
4 - Schedule 1.1 (Exempt Hazardous Industrial Wastes)
5 - Schedule 2 Part A (Acute Hazardous Waste Chemicals)
6 - Schedule 2 Part B (Hazardous Waste Chemicals)
7 - Schedule 3 (Severely Toxic Contaminants)
8 - Schedule 4 (Leachate Toxic Criteria)
9 - Ministry of the Environment (Regional and District Offices)
10 - Blank Generator Registration Report
10 - Example of Completed Generator Registration Report
11 - Paying the Generator Registration Fee

IV LIST OF FIGURES

Figure 1 - Waste Identification Flowchart
Figure 2 - Waste Streams Requiring Generator Registration
Figure 3 - Sample Manifest Form
Figure 4 - Distribution Of Manifest Forms

i IMPORTANT CHANGES FOR GENERATORS IN THIS MANUAL

There are several changes in this manual to reflect changes in the General Waste Regulation (Regulation 347) that begin in 2002 for generators of subject waste.

All generators of subject waste are now required to register annually before February 15. Existing Generator Registration numbers will expire by February 15, 2002 if not renewed between January 1 and February 15, 2002. Generators of subject waste need to register by February 15, whether the waste is shipped off-site or not. For first time generators of subject waste, Generator Registration will remain valid until they re-register between January 1 and February 15 of the following year. If you are a generator of subject waste and your Generator Registration Number expires, you will not be able to ship hazardous waste from your site until you have re-registered.

Beginning in 2002, Generator Registration and manifesting goes online. Through the Hazardous Waste Information Network (HWIN), electronic access is available to register, review and update your Generator Registration records. You can also use HWIN to prepare and submit waste manifests. You may obtain access to HWIN by simply logging on to the Ministry's website at: http//www.ene.gov.on.ca.

Generators will be responsible for checking their Generator Registration information to ensure that their subject wastes have been properly registered prior to transferring them to a carrier. Acknowledgment of Generator Registration will occur when the generator completes the registration process and the Ministry posts a Generator Registration Document on the Ministry website. Individual acknowledgment letters from the Ministry will no longer be mailed to generators.

Also beginning in 2002, all generators of subject waste will be required to pay a fee associated with their annual registration. The fee must be paid at the time of registration. Further details about the fee and special conditions for the year 2002 can be found in Appendix 11 of this manual.

Some additional questions and answers dealing with annual Generator Registration and associated fees can be found in Appendix 1 of this manual. Further questions may be directed to your local ministry office. Addresses and phone numbers can be found in Appendix 9 of this manual.

I INTRODUCTION

This guidance manual has been prepared to help you comply with the generator registration requirements of Regulation 347. Regulation 347 requires waste generators to evaluate their wastes and if found to be Hazardous or Liquid Industrial to register them with the Ministry of the Environment (MOE). It is an offense to store, process, dispose or transport such wastes in Ontario unless a Generator Registration document for the generator has been posted on the Hazardous Waste Information Network (HWIN), accessible from the MOE website.

Out-of-Province waste generators who transport or dispose of Hazardous or Liquid Industrial Wastes in Ontario must also register these wastes with the MOE. No carrier or receiver will be permitted to accept these wastes from any out-of-province generator for whom a Generator Registration document has not been posted on HWIN, accessible from the MOE website.

Regulation 347 provides a comprehensive system for monitoring Hazardous and Liquid Industrial Wastes, from their point of generation, through to their ultimate disposal. This monitoring system provides waste generators with information concerning the treatment or disposal of their wastes. The first step in the management of these wastes is the generator registration program. Information obtained from this program allows the Ministry to develop computerized waste profiles which serve as a basis for the entire waste monitoring and control system.

Beginning on January 1, 2002 generator registration is required each year and, if not renewed, expires on February 15 in the following year. Also beginning in 2002, all generators of subject waste will be required to pay a fee associated with their annual registration. The fee must be paid at the time of registration. Further details about the fee and special conditions for the year 2002 can be found in Appendix 11 of this manual.

The registration process includes three steps. The first two steps are the responsibility of the generator. The third involves subsequent Ministry activities and addresses ongoing waste generator requirements.

Step 1 will help you determine whether or not registration of your waste(s) is required. To assist you in this determination, a flowchart and explanations have been provided. If, after using the flowchart, you determine that your wastes are not subject to the registration requirements of Regulation 347, no further action need be taken. However, if your wastes are subject, your site and each of the wastes must be registered with the MOE.

Step 2 will show you how to complete and submit annual Generator Registration Reports. It explains each line of the report and the information that must be entered. Generator Registration may now be completed and submitted electronically. Alternatively, the option still exists for a hard copy of the Generator Registration Report to be completed and submitted to the MOE. Appendix 10 contains a blank Generator Registration Report which may be copied and used for this purpose. The annual Generator Registration fee for the year must also accompany the registration.

Step 3 will explain what happens to your Generator Registration Report after you have filed it with the Ministry. It briefly describes the steps to be taken by the Ministry in reviewing your report and in reconciling your Generator Registration fee for the previous calendar year. It also outlines your ongoing obligations as a waste generator.

Throughout the manual the term Subject Waste is used. Subject Wastes are Hazardous Wastes and Liquid Industrial Wastes which are subject to generator registration requirements.

This guidance manual should be used in conjunction with Regulation 347. The guidance manual has been prepared, for your convenience, to help you interpret the technical requirements of Regulation 347. While some sections of this manual, such as those explaining how to determine proper Ontario Waste Numbers, are referenced in Regulation 347, you should first refer to the Regulation itself for legal requirements, wording and interpretation.